Deputy Auditor/Treasurer - Account Clerk

JOB JOB TITLE: Deputy Auditor/Treasurer-Account Clerk DEPARTMENT: Auditor/TreasurerSTATUS: 37.
5 hours per week, Full Time; Non-Exempt JOB OBJECTIVES: A Deputy Auditor/Treasurer-Account Clerk provides quality service in assisting customers at the counter and on the phone and performs assigned duties related to property tax collection, accounts receivable processing, and the election and absentee voting process.
EXAMPLE OF DUTIES ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed.
The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Duties may include the following: Answering phones while providing prompt, accurate, excellent customer service.
Process accounts receivable, including property tax payments through the mail and in person.
Performing data entry.
Process taxpayer address changes.
Process liquor, beer, auctioneers, and other licenses the office issues.
Completing tasks associated with voter registration and absentee voting.
Preparing, processing, and mailing absentee ballot applications and ballots.
Assisting the public with in-house absentee voting and mail ballot process.
Perform duties of the absentee ballot board as prescribed by Minnesota Election Laws.
Proofreading various election-related documents for content and accuracy.
Conducting business in accordance with the federal election guidelines, Minnesota Election Laws, and according to NVRA and HAVA procedures.
Perform all other duties assigned, delegated, or required of the elections team, including those prescribed by law.
Perform tasks in a timely manner to meet deadlines.
Safeguarding sensitive documents and supplies.
Comply with all rules and policies to maintain a safe work environment.
Reliable, predictable attendance and punctuality.
Other duties, as assigned or apparent.
Access to Not Public DataThe incumbent may encounter not public data in the course of these duties.
Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility.
While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason.
Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch.
13.
If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only.
Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee's work assignment no longer requires access.
SUPPLEMENTAL INFORMATION WORK ENVIRONMENTPublic building.
HOURSGenerally, Monday – Friday 8 am -4:30 p.
m.
but this could vary depending on the needs of the department.
Candidate must be available the Friday, Saturday, and Monday prior to the state primary and general elections and the day of the state primary and general elections.
Election days may include working until midnight.
Physical Demands can involve, but are not limited to: Be able to stand for extended periods of time, bend, reach, stoop, crouch, twist, and kneel.
Assignments may require the ability to push, pull and load heavy election equipment.
Amount Lifted: Amount Lifted Up to 10 lbs.
: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Amount Lifted 11 to 20 lbs.
: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Amount Lifted 21 to 30 lbs.
: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Amount Lifted 31 lbs.
to 40 lbs.
: Not Present; Amount Lifted 41 to 50 lbs.
: Not Present; Amount Lifted 51 to 60 lbs.
: Not Present; Amount Lifted 61 to 70 lbs.
: Not Present; Amount Lifted 71 to 80 lbs.
: Not Present; Amount Lifted 81 to 90 lbs.
: Not Present; Amount Lifted 91 to 100 lbs.
: Not Present; Amount Lifted 101+ lbs.
: Not PresentAmount Pushed or Pulled: Amount Pushed or Pulled Up to 10 lbs.
: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Amount Pushed or Pulled 11 to 20 lbs.
: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Amount Pushed or Pulled 21 to 30 lbs.
: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Amount Pushed or Pulled 31 to 40 lbs.
: Not Present; Amount Pushed or Pulled 41 to 50 lbs.
: Not Present; Amount Pushed or Pulled 51 to 60 lbs.
: Not Present; Amount Pushed or Pulled 61 to 70 lbs.
: Not Present; Amount Pushed or Pulled 71 to 80 lbs.
: Not Present; Amount Pushed or Pulled 81 to 90 lbs.
: Not Present; Amount Pushed or Pulled 91 to 100 lbs.
: Not Present; Amount Pushed or Pulled 101+ lbs.
: Not PresentVision: Near Vision: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Far Vision: Not Present; Depth: Not Present; Field of Vision: Not Present; Color: Not PresentContact With Others: Works Alone: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Works with Others: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Works around Others: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Customer/Public Contact : Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Clients with Behavior Challenges: Not Present; Talking: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Hearing: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Reading: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 daysBasic Body Positions: Sitting: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Standing: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Walking/Moving About: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Climbing: Not Present; Balancing: Not Present; Crouching: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Kneeling: Rare: = Range: 5 min to 48 min or 2.
6 to 26 days; Crawling: Not Present Handling: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Grasping: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Using Fingers: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Reaching: Frequent: = Range: 2 hrs.
, 40 min to 5 hrs.
, 17 min or 88 to 172 days; Feeling: Not Present; Driving: Not PresentExposure To: Mechanical Equipment: Not Present; Electrical Equipment: Not Present; Pressurized Equipment: Not Present; Burning Material/Equip: Not Present; Explosive : Not Present; Radiant Energy: Not Present; Moving Equipment: Not Present; Moving Equipment: Not Present; Heights: Not Present; Fumes/Odors: Not Present; Dirt/Dust: Not Present; Gases: Not PresentSee also the Physical and Environmental Factors Form.
EXAMPLES OF EQUIPMENT USEDGeneral office equipment, 10-key calculator, tax collection software on PC, voter registration software on PC, ballot tabulators, assistive voting devices, electronic poll book rosters OTHERAll listed above are essential functions of the job.
Supervision Received: Supervised by County Auditor-TreasurerSupervision Exercised: NoneLabor Group: Non-UnionFLSA Status: Non-ExemptGrade: 5 Step 1EEO Job Category: Administrative Support WorkersWork Comp Code: 8810-MN This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Revised: 2023