Payroll & Elections - Deputy Auditor

*Payroll & Elections - Deputy Auditor* *Department:* Auditor/Treasurer Pay Range: $29.
03 - $39.
01 per Hour _Posted Notice: January 3, 2024_ _*How to Apply:*_ _Please complete the __*Pope County Job Application*_ _at the following link: __*https://www.
popecountymn.
gov/application-for-personnel-positions/*_ _If you wish to complete a paper Job Application, they can be found at Pope County Human Resources, 130 East Minnesota Ave, Glenwood.
_ _*Applications must be received by January 17, 2024.
*_ _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\__ *General Definition of Work* Performs intermediate skilled administrative support processing employee payroll and preparing payroll reports and payments, administering payroll system, assisting with the annual audit, elections, and passport processing, and related work as apparent or assigned.
Work is performed under the limited supervision of the Auditor-Treasurer.
*Essential Functions* _To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
_ · Processes payroll, payroll checks and ACH, quarterly returns, annual payroll reports, and W-2's for employees; · Completes and files 1099 forms.
· Assists Human Resources with secondary review of employee data.
· Works with vendors regarding new payroll policies and any new regulations or requirements; · Creates and sends out Cobra and Retiree billing statements.
· Prepares and maintains capital asset records for County and prepares capital asset report for the annual state audit.
· Assists with County elections; manages getting the poll pads ready for election day and uploads and verifies poll pad files after the election; approves voter registration applications and absentee applications in accordance with State Statutes; checks ballots that are sent out for accuracy.
· Prepares and reviews disbursement reconciliation; prepares and sends bills to outside agencies for County reimbursement; prepares monthly Sales Tax report.
· Assists with front desk duties, including completing passport applications and bill payments.
· Assists customers with applying for County issued licenses (liquor, gambling, auctioneer, etc).
· Verifies accuracy of benefit vendor invoices, and issues vendor payments.
*Knowledge, Skills, and Abilities* Thorough knowledge of accounting principles, terminology, methods, procedures and equipment; thorough knowledge of the Fair Labor Standards Act; thorough knowledge of standard office procedures, practices and equipment; comprehensive knowledge of payroll accounting, capital assets, passport application processing and elections; thorough skill operating a personal computer and applicable hardware and software; ability to compute rates, ratios and percentages; ability to communicate effectively both in oral and written formats; ability to establish and maintain effective working relationships with administration, staff, third party agencies and the general public.
Typing and 10-key calculator skills.
*Minimum Qualifications* Associate or Technical degree with coursework in business and accounting and extensive experience, or a combination of equivalent education and experience.
Payroll experience preferred.
*Special Qualifications* Passport Agent Certification within six months MN Election Judge Certification within six months Valid driver’s license in the State of Minnesota.
*Working Conditions* _The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
_ · Employees sometimes sit but may walk or stand for some periods of time.
· This classification seldom involves physical agility requirements such as: climbing, stooping, kneeling, crouching, crawling, reaching, pushing, and pulling.
· This classification involves repetitive motions and manual dexterity most of the time.
· Sensory requirements include standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; and hearing is required to receive detailed information through oral communication and/or to make fine distinctions in sound.
*Physical Exertion (Pounds)* Up to 10 - _Regular_ Up to 25 - _Occasional_ Up to 50 - _Occasional_ Up to 100 - _Seldom_ 100 or more - _Seldom_ *Environmental Exposures* Work near moving mechanical parts - _Seldom_ Work in high, precarious places - _Seldom_ Toxic or caustic chemicals - _Seldom_ Outdoor weather conditions - _Seldom_ Extreme Cold, non-weather - _Seldom_ Extreme Heat, non-weather - _Seldom_ Noise Level - _Moderate_ _The duties listed above are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
_ Job Type: Full-time Pay: $29.
03 - $39.
01 per hour Expected hours: 40 per week Benefits: * 457(b) * Dental insurance * Disability insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Vision insurance Physical setting: * Office Schedule: * 8 hour shift Work Location: In person