Financial Aid Coordinator

Position Details Position Information Classification Title MSUAASF Range B Working Title Financial Aid Coordinator Hire Type Staff Division Strategic Enrollment Management Department Financial Aid Unit Financial Aid Location SCSU Main Campus, 720 Fourth Avenue South, St.
Cloud, MN 56301 FLSA Non-Exempt Full/Part Time Full Time FTE 1.
0 Employment Condition Probationary Work Shift Typically 8:00 am - 4:30 pm, some evenings may be required Work Schedule/Hours/Days Typically Monday-Friday, some weekends may be required Posting Details The successful candidate will share St.
Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework.
Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment.
DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative.
SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.
Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Association of Administrative and Service Faculty (MSUAASF) which can be found here.
Salary Minimum $37,943 Salary Maximum $76,732 Salary Type Annual Bargaining Unit/Plan 211, MSUAASF Job Description Supervise Student Employees Provide training, guidance, and instruction that student employees need to be successful.
Supervisors are responsible for anticipating the department’s needs related to student employment.
Develop a strategy for finding and hiring the right student employees.
Gathers, defines, and assigns student employees jobs that are necessary to the department’s operation.
Proper orientation to the job is essential and should be conducted for all new student employees.
Develop a well-planned training program to ensure that student employees have the information and skills to do their jobs.
Establish internal policies and clearly communicate expectations to ensure that each student employee understands the rules.
Perform annual job performance evaluations.
Talk with each student in person to explain any performance issues and discuss ways the student can improve.
This requires participation in the development and evaluation of office policies and procedures.
It also requires continuous attention to changes in federal, state and system regulations to ensure institutional compliance.
Financial Aid Counseling Provide information, advice and counsel to prospective and continuing students, parents, high school counselors, and other clientele regarding financial aid programs, procedures, eligibility, costs, regulations, and debt management.
Knowledge of policies and procedures for related areas such as Admissions, Records & Registration, Student Accounts, and Academic Advising must be integrated into this work.
This responsibility includes making presentations to groups both on and off campus.
Program Processing and Regulations Administer and oversee the Return of Title IV Funds Process.
Determine the earned and unearned portions of Title IV aid and state aid as of the date the student ceased attendance based on the amount of time the student spent in attendance.
Complete the R2T4 process on a weekly basis when a student has completely ceased attendance with the institution.
Process R2T4s through the State established website and send communications to students of results of R2T4.
Return unearned funds to the State and Department of Education.
Process end of term R2T4s and coordinate with Records and Registration for recording of all final grades.
Monitor policy updates from the Department of Education.
Work with the Director of Financial Aid when R2T4 policy updates are required.
Administer and oversee Consortium Agreements and Bessie Short Term Loans.
Determine if the student is eligible for additional financial aid based on credits being taken at a different institution.
Working in conjunction with Academic Advisors or the Advising Center to determine course eligibility toward a student’s program of study.
Processing a student’s financial aid award file in a timely manner to update awards as appropriate.
Ensure that students are informed of the availability of these funding sources, applications are reviewed and processed in a timely manner, and the programs operate within the appropriate rules and regulations.
This requires participation in the development and evaluation of office policies and procedures.
It also requires continuous attention to changes in federal, state and system regulations to ensure institutional compliance.
Other Duties as Assigned Lead or assist with other duties as assigned in order to ensure students receive outstanding service and financial aid programs are administered according to all federal, state, system, and institutional regulations.
Required Qualifications Master’s degree in any field; or Bachelor’s degree in any field plus one year of professional experience in student aid administration, admissions, counseling, advising, or relevant administrative work; or Associate’s degree plus two years of professional experience in student aid administration, admissions, counseling, advising, or relevant administrative work; or an equivalent combination of post-secondary training, education and/or professional experience.
Experience with providing work direction.
Computer software and web technology skills sufficient to administer financial aid programs Ability to deliver high quality customer service while integrating knowledge and information from multiple interrelated sources Ability to receive and maintain access to federal student aid databases Evidence of demonstrated ability to work with persons from culturally diverse backgrounds.
Preferred Qualifications Direct Financial Aid experience Student employment supervisory experience Return of Title IV Funds experience ISRS experience Other Requirements About Founded in 1869, St.
Cloud State is an award-winning regional public university and proud member of the Minnesota State Universities & Colleges system.
The 100-acre campus is about an hour northwest of Minneapolis and St.
Paul, along the oak-crowned west bank of the Mississippi River.
St.
Cloud State students prepare for life, work and citizenship by exploring the world around them and making it better.
St.
Cloud State employees value active and applied learning, community engagement, sustainability, and global and cultural understanding.
These commitments complement more than 200 majors, minors and pre-professional programs, 60 graduate programs and 250 student clubs and organizations.
St.
Cloud State began as a normal school in 1869 and became St.
Cloud State Teachers College in 1921.
Bachelor’s degrees were first offered in 1925.
Master’s degrees debuted in 1957.
In 1975, the institution became St.
Cloud State University.
In recent years, the University added applied doctoral programs in Higher Education Administration and Educational Administration and Leadership.
A diverse mix of students from Midwestern towns and U.
S.
metropolitan areas are learning alongside more than 1,000 international students from about 80 nations.
Additional information on St.
Cloud State University can be found here Benefits Info GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.
Posting Detail Information Posting Number 24-00014 Number of Vacancies 1 Re-posting No Desired Start Date Position End Date (if temporary) Open Date 11/16/2023 Close Date 12/17/2023 Open Until Filled No Accept Applications Yes Special Instructions Summary Posting Contact Elizabeth Brooks, Search Committee Chair Director of Financial Aid Phone: 320-308-2047 E-mail: Elizabeth.
Brooks@stcloudstate.
edu Equal Employment Opportunity Statement St.
Cloud State University is committed to excellence and actively supports cultural diversity.
To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBT, persons with disabilities and veterans.
St.
Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.
S.
veteran.
The Title IX coordinator at St.
Cloud State University is Chocoletta Simpson.
For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin.
Services Bldg.
Rm 121