JOB
SALARY: Starting: $21.
4530/hourly (2024 Rate) Full Range: $21.
4530 -$31.
4865/hourly (2024 Rates)Grade 12, Teamsters Union, Non-Exempt Position Our Mission: "Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All"Our Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Position ObjectiveTo provide assistance in records management and a variety of detailed responsibilities to support internal operations.
This position is responsible for handling of requests for access to government data, gathering and verifying case data, processing information in a variety of electronic and paper-based systems and providing customer service.
Essential Duties and Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification.
1.
Receives and processes legal papers for service and enforcement as prescribed by law and maintains a record database for such services to ensure parties can proceed with court actions.
2.
Provides customer service in person and over the phone regarding civil procedures and rules to provide parties with responsive information and referrals.
3.
Assists with mortgage foreclosure sales.
4.
Establishes and maintains records for gun permit applicants.
5.
Answers telephone, greets and directs the public to provide responsive customer service.
6.
Prepares, reviews and distributes reports including proofreading and any necessary redaction of information.
7.
Assists in the development and ongoing implementation of a consistent records management system and inputs data into Records Management System (RMS) as well as the Permit Tracking System to provide accurate and accessible data.
8.
Receives and processes requests for data in accordance with state statutes and county policies andprocedures.
9.
Monitors Sheriff's Records central email box and responds to requests providing responsive customer service.
10.
Attends work in a regular and timely manner.
11.
Performs other duties as assigned or apparent.
EXAMPLE OF DUTIES
Minimum QualificationsIn order to be considered for this position, applicants must possess the following: High School graduate or equivalent One-year post-secondary education and two years progressively related experience in administrative support, office support, or related field OR four years of progressively related experience in administrative support, office support, or related field Preferred Experience Beyond Minimum Qualifications: Paid work experience in city or county law enforcement officeObtaining information to verify factual data in-person or via the telephoneRetrieving, maintaining and tracking information in an electronic databaseTraining or experience with civil process programsDesirable Knowledge, Skills and Abilities 1.
Knowledge of standard office practices and procedures.
2.
Knowledge of legal terminology, English grammar, punctuation, and vocabulary.
3.
Knowledge of state and federal rules regarding access to government data.
4.
Ability to analyze and interpret technical regulations governing access to data.
SUPPLEMENTAL INFORMATION
Hours of WorkThis position has a usual work schedule of 8:00 a.
m.
to 4:30.
p.
m.
, Monday through Friday; may include hours outside of normal work hours on occasion.
Interview DateIf you are selected to be interviewed for this position, interviews will be held on Wednesday, December 20, 2023.
Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience.
A job specific background check and/or physical, drug and psychological exam may be required before appointment.
If you require special accommodations to participate in the Stearns County hiring process, please contact us at 320-656-3606.
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