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Posted : Sunday, September 01, 2024 02:50 AM
Position: Administrative Assistant -Plant
Department: Plant
Reports To: Plant Product Manager
Classification: Hourly
Direct Reports: None
The mission at Prairie Restorations, Inc.
(PRI) is, “To produce and provide the most ecologically appropriate plants, products and services possible to restore and manage native plant communities.
” In accordance with Prairie Restorations, philosophy, all team members work together sharing in a common goal of a successful, profitable, and innovative company.
Team members are to demonstrate our Core Values of Professionalism, Dedication, Resourcefulness, Integrity, and Accountability.
All team members are to be role models of these Core Values.
This job description identifies areas of accountability.
This is not an all-inclusive list of duties.
These are primary responsibilities.
Positon Summary The Administrative Assistant is primarily an office support role that will assist the leadership team with record keeping and other administrative functions including mentoring others in the use of NetSuite, KPay, SharePoint and Microsoft Office tools including Outlook email.
The Administrative Assistant will act as a liaison between the corporate office and site staff.
Primary duties will include entry of services into online systems, completing of new hire orientations and paperwork for new and returning staff.
This position will act as the point of contact for required employee training completion and record keeping and assist with annual benefit open enrollment periods.
Additionally, there will be office duties which include routing incoming calls to appropriate Managers or corporate office, maintaining office supplies through ordering process and reconciling credit card receipts under the direction of the Manager and Company Controller.
Qualification Requirements High School Diploma or equivalent Proficient in computer software such as Microsoft Office Suite and accounting programs Strong Verbal and Written Communication Skills Primary Responsibilities Services Administrative Support (50%) Using NetSuite Data Entry Enter quotes created by Manager Build in new sales orders Allocate services to designated projects Create invoices Act as a point of contact for site employees needing assistance with functions of NetSuite, KPay, and Microsoft Office.
Receiving incoming calls and providing general information to customers, referring complex customer issues to Management or appropriate corporate office contact person.
Receive purchase requests after approval from Manager.
Collect receipts from purchases and attached to purchase requests and submit to corporate office.
Reconcile credit card purchases, attaching receipts, submit to Accounts Payable monthly for timely payment.
Monitor and order office supplies within site budget.
Liaison with Main Office (40%) Act as point of contact for getting correspondence to and from main office in timely manner, including receipts, invoicing and billing information as well as employee forms and documents.
Refer complex customer questions and concerns to the Director of Products, Director of Sales and Marketing and/or Controller for resolution.
Act as the site’s primary presenter of new hire orientations.
Responsible for completion and submission of new hire paperwork including obtaining required forms of ID for I-9 purposes and submitting new hire packet to the corporate office Human Resources Department.
Retains files of applications received for site specific job openings including external and internal applicants, transfers and promotions.
Provide to corporate Human Resources department as requested.
Act as the site’s primary point of contact for annual employee insurance benefits open enrollment process and ensuring timely completion of enrollment elections by all site personnel.
Oversee new hire and annual required employee training and certifications are completed within deadlines to avoid expiration.
Acting as point of contact to notify employees of training coming due and collecting documentation of completion to submit to corporate Human Resources for personnel files.
Miscellaneous Duties Plant Orders Monitoring Sales Orders Daily processing and scheduling of sales orders Process pick tickets Coordinate and verify shipments Complete shipped orders Produce High Quality Native Plants Transplanting Seedlings Upsizing Caring for plants Watering Weeding Seed Collection for Plant Production Native Areas Seed Harvest To help keep the plant building clean and organized To maintain safe working conditions.
To help keep the office clean and organized Other duties as assigned Work Environment Regularly works around moving mechanical parts and in outside conditions that include inclement weather, heat and humidity.
Noise level may be loud at times.
Working hours can be long and unpredictable.
Physical Demands Must be able to move objects up to 40 lbs.
and use abdominal and lower back muscles to provide support over time without fatigue.
Constant movement and use of limbs.
This position requires good manual dexterity, coordination and stamina.
(PRI) is, “To produce and provide the most ecologically appropriate plants, products and services possible to restore and manage native plant communities.
” In accordance with Prairie Restorations, philosophy, all team members work together sharing in a common goal of a successful, profitable, and innovative company.
Team members are to demonstrate our Core Values of Professionalism, Dedication, Resourcefulness, Integrity, and Accountability.
All team members are to be role models of these Core Values.
This job description identifies areas of accountability.
This is not an all-inclusive list of duties.
These are primary responsibilities.
Positon Summary The Administrative Assistant is primarily an office support role that will assist the leadership team with record keeping and other administrative functions including mentoring others in the use of NetSuite, KPay, SharePoint and Microsoft Office tools including Outlook email.
The Administrative Assistant will act as a liaison between the corporate office and site staff.
Primary duties will include entry of services into online systems, completing of new hire orientations and paperwork for new and returning staff.
This position will act as the point of contact for required employee training completion and record keeping and assist with annual benefit open enrollment periods.
Additionally, there will be office duties which include routing incoming calls to appropriate Managers or corporate office, maintaining office supplies through ordering process and reconciling credit card receipts under the direction of the Manager and Company Controller.
Qualification Requirements High School Diploma or equivalent Proficient in computer software such as Microsoft Office Suite and accounting programs Strong Verbal and Written Communication Skills Primary Responsibilities Services Administrative Support (50%) Using NetSuite Data Entry Enter quotes created by Manager Build in new sales orders Allocate services to designated projects Create invoices Act as a point of contact for site employees needing assistance with functions of NetSuite, KPay, and Microsoft Office.
Receiving incoming calls and providing general information to customers, referring complex customer issues to Management or appropriate corporate office contact person.
Receive purchase requests after approval from Manager.
Collect receipts from purchases and attached to purchase requests and submit to corporate office.
Reconcile credit card purchases, attaching receipts, submit to Accounts Payable monthly for timely payment.
Monitor and order office supplies within site budget.
Liaison with Main Office (40%) Act as point of contact for getting correspondence to and from main office in timely manner, including receipts, invoicing and billing information as well as employee forms and documents.
Refer complex customer questions and concerns to the Director of Products, Director of Sales and Marketing and/or Controller for resolution.
Act as the site’s primary presenter of new hire orientations.
Responsible for completion and submission of new hire paperwork including obtaining required forms of ID for I-9 purposes and submitting new hire packet to the corporate office Human Resources Department.
Retains files of applications received for site specific job openings including external and internal applicants, transfers and promotions.
Provide to corporate Human Resources department as requested.
Act as the site’s primary point of contact for annual employee insurance benefits open enrollment process and ensuring timely completion of enrollment elections by all site personnel.
Oversee new hire and annual required employee training and certifications are completed within deadlines to avoid expiration.
Acting as point of contact to notify employees of training coming due and collecting documentation of completion to submit to corporate Human Resources for personnel files.
Miscellaneous Duties Plant Orders Monitoring Sales Orders Daily processing and scheduling of sales orders Process pick tickets Coordinate and verify shipments Complete shipped orders Produce High Quality Native Plants Transplanting Seedlings Upsizing Caring for plants Watering Weeding Seed Collection for Plant Production Native Areas Seed Harvest To help keep the plant building clean and organized To maintain safe working conditions.
To help keep the office clean and organized Other duties as assigned Work Environment Regularly works around moving mechanical parts and in outside conditions that include inclement weather, heat and humidity.
Noise level may be loud at times.
Working hours can be long and unpredictable.
Physical Demands Must be able to move objects up to 40 lbs.
and use abdominal and lower back muscles to provide support over time without fatigue.
Constant movement and use of limbs.
This position requires good manual dexterity, coordination and stamina.
• Phone : NA
• Location : 128th St. NW, Princeton, MN
• Post ID: 9131788592
