Exec 2

Job Details Working Title: Assistant to the President / HR Business Partner Job Class: Executive 2 Agency: Minnesota State - Alexandria College Who May Apply: Open to all qualified job seekers Date Posted: 03/26/2024 Closing Date: 04/04/2024 Hiring Agency/Seniority Unit: MN St Colleges & Universities / Alexandria TC-Conf Division/Unit: MnSCU Alexandria TC / MnSCU Alexandria TC Classified Appointment Type: Unlimited, Full-time Work Shift/Work Hours: 7:30 a.
m.
to 4:00 p.
m.
Days of Work: Monday - Friday Travel Required: No Salary Range: $24.
62 - $34.
15 / hourly; $51,406 - $71,305 / annually Classified Status: Classified Bargaining Unit/Union: 217 - Confidential/Unrep Location: Alexandria FLSA Status: Nonexempt Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary Under limited supervision, this position will provide executive support to the President including scheduling/calendar management, policy development, project management and tracking, presentation preparation and stakeholder communications and coordination.
This position works closely with the President on a wide variety of public affairs, administrative and executive matters, high priority projects and initiatives, and will organize, coordinate and translate initiatives and plans into action.
The incumbent assists the President in balancing internal responsibilities with the external demands for the President’s participation, including public relations.
This person will serve as a confidential employee.
This position will work with the Human Resources Department to provide support of the performance evaluation process, probation and progression tracking for support staff, job audits for new positions and reallocations/re-comparisons/allocations for existing positions, writing/developing of position descriptions, assist with compensation determination requests, assist with qualification testing processes for Unit 206 positions, and updating of organizational charts for the college.
Qualifications Minimum Qualifications · At least three (3) years of executive administrative experience (preferably in higher education) and Associate’s degree in Office Administration, Communications, Business, or similar field or an equivalent combination of both education and work experience.
· Experience in successfully managing multiple tasks and projects.
· Ability to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.
Preferred Qualifications · A Bachelor’s degree in Communications, Business, Education or a field related to higher education · Experience authoring speeches, presentations, briefings, or reports.
Strong computer skills and knowledge of multiple software programs (Microsoft Outlook Calendaring/Email, Zoom, Teams, Microsoft Office -Word, Excel, Access and PowerPoint, OPAC Testing Software, ELM Training Software, EMS Room Scheduling Software, Perceptive Content Imaging Software, Marketplace Purchasing/AP System, Recruiting Solutions Hiring Software, PeopleAdmin, Workday, SEMA4, Visio) Ability to plan, organize, lead, and manage projects and competing priorities.
· Knowledge of budget principles sufficient to manage budgets and forecast expenses.
Must possess a high degree of confidentiality, ethics, integrity, and problem-solving abilities demonstrated through internal/external relationships that impact the work environments of the College and system communities.
· Highly detailed, accurate, excellent organizational skills, excellent grammar/proofreading skills.
· Effective interpersonal skills and the ability to build collaborative working relationships in a diverse environment.
Broad knowledge and experience in all areas of human resources management including, but not limited to: classification, compensation, recruitment/selection, performance management, progressive discipline, leave management, collective bargaining, professional development and training, HR systems management and payroll, and benefits administration.
Demonstrated ability to work successfully with persons of diverse backgrounds and a commitment to affirmative action in staffing and operations.
Additional Requirements In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Ruth Dickey at ruthd@alextech.
edu or 320-762-4484.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Ruth Dickey at ruthd@alextech.
edu.
About Minnesota State Alexandria Technical & Community College (ATCC) provides quality hands-on and liberal arts education to nearly 3,900 students each year.
Wallethub has ranked ATCC as the #1 Community College in Minnesota four years running, and we frequently rank within the top 10 nationwide.
ATCC offers nearly 50 programs and transfer pathways in fields like business, design, education, human services, health, manufacturing, police training, and transportation.
Most programs can be completed in two years or less, with some offerings as short as one semester.
With among the highest graduation rate in the country and a 98% job placement rate, ATCC maintains a longstanding reputation as an academic institution of excellence.
The campus is located in Alexandria, Minnesota, in the heart of lake country in West Central Minnesota.
The city population is 14,382 within city limits, but the unique layout of over 300 lakes in the county makes the service area closer to 35,000 people.
Located 2 hours Northwest of Minneapolis/St.
Paul and 1 ½ hours Southeast of Fargo, ND, Alexandria is easily accessible on I-94.
In addition to the strong and diverse local economy featuring manufacturing, healthcare, education, service, retail, and tourism, the region features a quality of life and access to infrastructure that few micropolitan communities (populations of 10,000-50,000) can rival.
Alexandria is home to a thriving downtown district, excellent trails, plenty of arts, museums, parks, wineries, breweries, and a whiskey distillery.
Paired with diverse year-round outdoor activities and more lakes than you can count, Alexandria is a small town that feels big.
Alexandria College is a member of the Minnesota State colleges and universities system.
With 33 colleges and universities across 54 campuses, Minnesota State is the largest provider of higher education in the state of Minnesota and the fourth largest system of higher education in the United States.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at https://mn.
gov/mmb/employee-relations/labor-relations/Labor/.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity.
We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.
As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
Please indicate what assistance is needed.