Development Office Operations Coordinator

Essential knowledge, skills and abilities High School Diploma/GED and four years of related office and administrative experience / Training/education may be substituted for some of the years of experience.
Computer experience especially word processing and spreadsheet programs database work Excellent interpersonal, written, and verbal skills Discretion, trustworthy with maintaining confidentiality, good judgment Available to work some evenings and weekends Preferred knowledge, skills and abilities Should be an inquisitive, detail oriented, and organized with strong problem solving abilities Motivated, able to work independently as work well in a team environment Experience in bookkeeping or financial transactions Ensure the smooth and effective operation of the development program at the University of Minnesota, Morris by providing overall support for the Chief Development Officer, Development Office, and the Office of Advancement.
This position requires customer service at the highest level and collaborates with members of the Development Office and the Office of Advancement to positively impact the overall advancement effort.
This 100% time, 12 month position is classified as 1885, Executive Office and Administrative Specialist and is represented by the AFSCME Clerical union.
Development and Alumni Relations Support (70%) Arrange donor/prospect meetings, events, and visits, and compile materials to prepare Chancellor, Chief Development Officer, and Development Officers Provide assistance to Chief Development Officer, Development Officers, Chancellor, Vice-Chancellors, and other campus partners for Development-related travel, events, and projects.
Responsible for related purchasing and reconciliation Provide support for CDO including managing schedule, review upcoming activities and anticipate needs Campaign coordination, including events, meetings, infrastructure, and materials Compose and/or prepare presentation materials, proposals, and other communications for internal and external audiences Undertake varied research – based on donor/prospect interest, areas of giving, etc.
Maintain donor files (both physical and digital) Assist with gift processing as needed Maintain strict confidentiality regarding donor/prospect/alumni information and gifts Support Alumni Relations Officer and Alumni Relations activities (10%) Administrative support and office coordination (15%) Serve as first contact/representative for Development Office for all constituents General office coordination (greet guests, answer phones, distribute mail, office supplies, tech support/referral) Maintain internal calendar, plan staff and other meetings and agendas Supervise student workers Advancement Finances: (15%) Process various types of transactions in a timely manner, including procurement card expense reports, requisitions, deposits, employee travel reimbursements, and general ledger journal entry request forms Obtain financial data from Reporting Center, including monthly transaction lists, and file documentation Retrieve financial documentation when needed Keep current with and apprise colleagues of U-wide purchasing and travel policies, updates and requirements Responsible for reporting accuracy and completion of monthly reconciliation of transactions Assist Gift Accounting Specialist as needed Other Duties as Assigned Applications must be submitted online.
To be considered for this position, please click the Apply button and follow the instructions.
You will have the opportunity to complete an online application for the position and attach a cover letter, resume and contact information for three professional references.
To request an accommodation during the application process, please e-mail employ@umn.
edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.
The University is committed to attracting and retaining employees with varying identities and backgrounds.
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edu Any offer of employment is contingent upon the successful completion of a background check.
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The University of Minnesota Morris (UMN Morris) The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation.
The small, close-knit campus emphasizes faculty/student collaboration in research, study abroad, and community engaged learning.
Deeply rooted in the tall grass prairies of Minnesota, the campus also has advanced sustainable, environmentally friendly initiatives that have grown to levels of national leadership and touch nearly all aspects of campus life.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).