Office and Administrative Specialist, Senior

Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.
Job Details Working Title: Office and Administrative Specialist, Senior Job Class: Office and Administrative Specialist, Senior Agency: Corrections Dept Who May Apply: Open to all qualified applicants Date Posted: 04/23/2024 Closing Date: 04/29/2024 Hiring Agency: Department of Corrections Location: Minnesota Correctional Facility (MCF)- St.
Cloud Division/Unit: Discipline Unit/Administration Work Shift/Work Hours: Day Shift/6:30 am - 2:30 pm Days of Work: Monday - Friday Travel Required: No Salary Range: $20.
96 - $28.
37 / hourly; $43,764 - $59,236 / annually Classified Status: Classified Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary This position provides executive, technical and clerical support to assist in carrying out the requirements of the DOC Offender Discipline Policy and Minnesota Statutes governing good time not earned and discipline confinement time added to due to disciplinary sanctions which directly affects an offender's release date from the Department of Corrections.
This position has direct contact with incarcerated individuals.
Qualifications Minimum Qualifications To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below.
Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Math skills sufficient to add, subtract, multiply and divide whole numbers and use simple formulas.
Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
Data entry skills sufficient to enter information into necessary databases (including Correctional Operations Management System (COMS) Classic, COMS Obligation, Crystal Reports, Microsoft Word and Excel, PowerPoint, Outlook, Offender Document System (ODocs), and SharePoint iShare.
Word processing skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
Written communication skills sufficient to independently compose and edit correspondence and reports using proper grammar, punctuation and spelling.
Verbal communication and interpersonal skills sufficient to communicate effectively with a variety of customers and exhibit professionalism, courtesy and tact.
Skills in using spreadsheet software applications, such as Microsoft Excel to enter, compile, store, and retrieve data in a variety of reports.
English speaking skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.
Customer service skills sufficient to work directly with staff, answer the phone, refer callers, and greet visitors with courtesy and respect.
Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.
Preferred Qualifications The following qualifications are strongly desired of applicants seeking consideration for this position: Knowledge of correctional facility policies and procedures and the offender discipline processes.
Knowledge of data privacy and the Minnesota Data Practices Act.
Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), or a comparable criminal justice information system.
Knowledge and experience with the Correctional Operations Management System (COMS) Discipline module, specific to understanding, preparing and entering data.
Experience in office organization and coordination (including establishing and maintaining systems and processes).
Completion of an administrative support certification program or associates degree or higher in a relevant area Physical Requirements The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening.
For a copy of the PDA, please email Lisa Duffin at Lisa.
Duffin@state.
mn.
us.
Additional Requirements The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy.
Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy.
This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Lisa Duffin at Lisa.
Duffin@state.
mn.
us or 320-358-0418.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Duffin at Lisa.
Duffin@state.
mn.
us.
About Corrections Dept Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities.
These people may be incarcerated in our correctional facilities or be under our supervision in the community.
No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence.
Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us and indicate what assistance is needed.